Project Portfolio Review

Project Portfolio Review
- Are you not sure if the projects you are doing are the right ones? - Unsure if they help your company executing its strategy?
- Doubting the value and benefits your projects deliver?
- Thinking about if you are doing the projects right?
- Sweating when you think about the risks you are taking?
- Or are you not taking a risk at all and see your competition sailing away from you?

Then a project portfolio review can help you!

So what is a project portfolio review?

Project portfolio management is a dynamic process, whereby a business's list of active projects is constantly updated and revised. In this process, new projects are evaluated, selected and prioritized; existing projects may be accelerated, canceled or de-prioritized; people and money are allocated and reallocated to the active projects.

The goal of this process is to select a set of projects to achieve the following:

1) Maximize the value of the portfolio;
2) Seek the right balance of projects, thus achieving a balanced portfolio;
3) Create a strong link to strategy, thus: the need to build strategy into the portfolio;
4) Doing the right number of projects

A review of your project portfolio will measure all your projects individually and as a group against these four goals.

So why do a project portfolio review?

The three main reasons for doing an outside project portfolio review are:

- Assuring you do the right projects
- Assuring you do projects right
- Assuring you do the right number of projects

What will be done during the project portfolio review?

Below are the building blocks of a project portfolio review. The row order is not graved in stone and can be adapted based on availability and priorities. Results of one building block will be an input of another.

1) Project Valuation and Evaluation, i.e.  the value of the portfolio)
2) A Strategic Bucket Model Evaluation, i.e. the link to your strategy)
3) A Risk/Value Assessment, i.e. the balance of your portfolio depending on your risk appetite.
4) An Effectiveness Assessment, i.e. the doing the right number of projects for your organization.

What will be the outcome of the project portfolio review?

1) An up to date (e)valuation for each project in your portfolio
2) An up to date strategic bucket model
3) An up to date risk/valuation assessment
4) A detailed report with findings and suggested corrective actions
5) Presentation and discussion of findings and suggested actions

The Portfolio Management Review

Optionally you can add a review of your portfolio management process. Typically, your portfolio management funnel looks similar to the funnel below. The review will look at each step in and the effectiveness of the overall process.


Below are the building blocks of a portfolio management review. Results of one building block will be an input of another.

1) Ideas and Demand Generation
2) Project Categorization
3) Project Evaluation & Selection
4) Project Validation
5) Project Delivery
6) Project Success & Benefit Monitoring

So why do a portfolio management review?

The main reason for doing a portfolio management review is assuring you have a process in place to effectively:

- Doing the right projects
- Doing projects right
- Doing the right number of projects

What will be the outcome of the portfolio management review?

1) A detailed report with findings and suggested corrective actions
2) Presentation and discussion of findings and suggested actions

When you think a project portfolio review can help you...


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